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About Dundee Choral Union

Dundee Choral Union Constitution and Rules

Names and Composition

1. The Society shall be called 'Dundee Choral Union' (hereinafter referred to as 'The Choral') and shall consist of members, Friends and a President, together with such Patron and Honorary President or Honorary Presidents as may be appointed in terms of these Rules.

2. Any reference in these Rules to the masculine shall be deemed to include a reference to the feminine.

Object

3.The object of the Choral shall be the practice and performance, in public or in private, of music of a high standard.

Management

4(a). The affairs of the Choral shall be managed and its funds applied by a Committee consisting of a President, Vice-President, Musical Director, Steward of the Chorus, General Secretary, Concert Secretary, Treasurer, Sponsorship Convenor, Publicity Convenor, and six elected members.

4(b). There shall also be an Assistant Concert Secretary, who shall be a Member but who shall not ex officio be a member of the Committee. Nothing shall prevent the Assistant Concert Secretary being elected to the Committee as an elected member.

4(c). With the exception of the Musical Director, the Office Bearers and elected members of the Committee shall be elected by the Members at duly held Annual General Meetings. The President, Vice-President, Steward of the Chorus, General Secretary, Concert Secretary, Treasurer, Sponsorship Convenor, Publicity Convenor, and Assistant Concert Secretary (hereinafter referred to as "the Office Bearers") shall each hold office for one year and shall each be eligible for re-election. The six elected members shall each hold office for three years; the one-third of the elected members who shall have held office for the three years preceding each Annual General Meeting shall retire and those members shall not be eligible for re-election for one year after their retirement, except in the event that the Assistant Concert Secretary shall also be an elected member in which event he shall be immediately eligible for re-election.

4(d). Five members of Committee present shall form a quorum. The President, or in his/her absence the Vice-President, shall preside as Chairman, and in the absence of both the President and the Vice-President any member may be appointed Chairman. The questions before the Committee shall be decided by the votes of a majority of members present and voting. The Chairman shall have a casting as well as a deliberative vote.

5. The Committee may from time to time appoint such person or persons as it considers necessary to assist the General Secretary in conducting the administrative affairs of the Choral. Such person or persons shall undertake such duties at the discretion of the Committee. The duties, designations and remuneration (if any) of persons so appointed shall be decided by the Committee.

6. The funds, property and assets of the Choral shall be vested in the Committee for the use of the Choral, but Members and Friends as individuals shall not have any right or interest therein.

7. The Committee shall have the sole power of appointment and removing Musical Directors and Accompanists and of fixing the remuneration (if any) to be paid to them. The Committee shall also arrange and superintend all public and private performances of the Choral, and engage whatever professional and other assistance it may deem necessary for the same.

8. The Committee shall have power to fill casual vacancies in its number and the post of Assistant Concert Secretary occurring during the Session and also to make such Bye-Laws as may be considered necessary for the proper functioning of the Choral, provided such Bye-Laws are not inconsistent or at variance with these Rules. Such Bye-Laws when so made shall be engrossed in a Book kept for the purpose and shall be intimated to the Members at the two meetings for practice next following their enactment.

9. The Committee shall have power to establish such sub-committee or sub-committees and give such sub-committee or sub-committees such powers and responsibilities as it may in its sole discretion decide, providing always that such sub-committee or sub-committees shall be responsible for their action at all times to the Committee.

Patron and Honorary Presidents

10. The Choral may from time to time appoint as Patron and Honorary President or Honorary Presidents persons who are interested in the activities and affairs of the Choral or who have given distinguished service to the Choral. No more than five Honorary Presidents shall hold office at any one time.

President and Vice-President

11. The President need not be but the Vice-President shall be a Member.

Musical Director

12. The Musical Director shall preside at all meetings for practice, shall be entitled to attend and vote at all other meetings of the Choral, and shall be ex officio a Member of the Committee. He/she shall, in collaboration with and subject to the approval of the Committee, select the music to be practised and performed by the Choral, and the performers, including soloists and orchestra, to appear with the Choral, and shall in general advise and assist the Committee in determining the musical policy of the Choral.

Steward Of The Chorus

13. The Steward of the Chorus shall be a Member and shall be ex officio a member of the Committee. He/she shall be responsible for the seating of the Members at practice and performance, for the keeping of the Roll of Members at the meetings for practice, and shall report to the Committee from time to time as to the attendance of Members at the meetings for practice. He/she shall assist the Concert Secretary and Musical Director in their duties and shall undertake such other duties as the Committee may from time to time appoint.

General Secretary

14. The General Secretary shall be ex officio a member of the Committee. He/she shall conduct the ordinary correspondence of the Choral and shall be responsible for calling Meetings of the Committee and of the Choral for keeping Minutes of such Meetings in Minute Books kept for the purpose.

Concert Secretary

15. The Concert Secretary shall be a Member and shall be ex officio a member of the Committee. He/she shall make such of the arrangements pertaining to the preparations for performances of the Choral, and shall engage on behalf of the Choral such performers, including soloists and orchestras, as the Committee may from time to time prescribe. He/she shall in particular be responsible for all printing and publicity related to performances and relative displays.

Treasurer

16. The Treasurer shall be ex officio a member of the Committee. He/she shall keep accurate accounts of his/her intromissions with the funds of the Choral and shall conduct the correspondence relating to the financial administration thereof. He shall further be responsible for all correspondence and other communications with the National Federation of Music Societies, and shall arrange for such representations to be made to the National Federation of Music Societies as the Committee may from time to time direct.

Sponsorship Convenor

17. The Sponsorship Convenor shall be responsible for the organisation of and liaison with the Sponsors of the Choral, and for maximising the income from that source. He/she shall be a Member and ex officio a member of the Committee.

Publicity Convenor

18. The Publicity Convenor shall be responsible for all aspects of publicising and marketing of concerts and all other events organised by the Choral (other than business matters normally dealt with by the General Secretary) and including compilation, printing and distribution of concert programmes, tickets, posters and other advertising material, press, radio and other media advertisements and articles and notification of concerts and other events to appropriate organisations and bodies. He/she shall liaise on all aspects of his/her/her duties with the Concert Secretary and shall be a Member and ex officio a member of the Committee.

Assistant Concert Secretary

19. The Assistant Concert Secretary shall co-ordinate his/her functions with those of the Concert Secretary, to whom he shall provide all necessary assistance. He/she shall be a Member but shall not be ex officio a member of the Committee.

Members

20. The Committee may, conditionally or otherwise, admit to Membership such persons as satisfy the Musical Director, the Concert Secretary, and the Steward of the Chorus, together with such other members of the Committee as the Committee may from time to time appoint, of their fitness therefore. Applications for admission to Membership and applications by former Members for re-admission shall be submitted to the General Secretary.

21. The Annual Subscription of Members shall be fixed by the Choral in general meeting and shall be payable not later than the thirtieth day of September in each year. It shall be competent for subscriptions of different rates to be fixed for different categories of Members at the discretion of the general meeting.

22. Members shall at their own expense provide the music selected for practice, provided that the Committee may in its discretion determine that the whole or part of the cost of such music shall be borne by the Choral.

23. Members shall meet for practice weekly during the Session, which shall begin in September and end in March, on such evening and at such hour as the Committee shall from time to time appoint. The Committee shall have power to appoint additional meetings for practice, or to discontinue temporarily said meetings or to curtail the Session as the occasion may require. A Roll of Members present shall be taken by the Steward of the Chorus or his/her nominee at each meeting for practice, and shall be conclusive as to the attendance of Members.

24. A Member shall be bound to attend at least two-thirds of the appointed meetings for practice. Any Member who fails to comply with the requirement of this/her Rule shall not take part in any performance decided and arranged by the Committee without the permission of the Committee, which may make such provisions in arriving at such decision as they in their sole discretion may appoint.

25. A Member not in breach of Rule 24 above shall be bound, unless excused by the Committee, to take part in all performances decided and arranged by the Committee.

26. The Committee shall have power to strike off the Roll of Members the name of any Member contravening Rule 24 or Rule 25 above, or unpunctual in attendance at the meetings for practice, or for such other reason as the Committee in its sole discretion may see fit. The Committee shall have power on receiving a written request signed by not less than one-fourth of the Members and on cause shown to strike the name of any Members off the Roll of Members.

Friends

27. Friends shall not be entitled to take part in the management of the Choral (unless elected Members of Committee under Rule 4). The subscription and rights and privileges of Friends shall be determined from time to time by the Committee.

Business Meetings

28. A meeting of the Members shall be held annually on a date to be determined by the Committee for the purpose of receiving the Committee's Report, and the Treasurer's Accounts for the past year with the Auditor's Report thereon, and for the purpose of electing the Committee Members and Auditor for the ensuing year, and for general business. This meeting shall be called by circular to the Members of the preceding year, or otherwise as the Committee may determine. Notice of such meeting must be despatched by the General Secretary to Members not less than two weeks before the date of the
meeting.

29. Unless otherwise provided, special meetings of the Choral shall be called by the General Secretary when requested to do so by the Committee, and the General Secretary shall also be bound to call meetings of the Committee or of the Choral at any time upon receipt of a requisition in writing signed by at least four members of the Committee in the case of a Committee Meeting, and by at least one-fourth of the Members in the case of a Meeting of the Choral. Notice of such Meetings of the Choral, whether called at the request of the Committee or on requisition of Members, must be despatched by the General Secretary to Members not less than two weeks before the date of the Meeting.

30. At all meetings of the Choral, except meetings for practice, the President, or in his/her absence the Vice-President, shall preside as Chairman. In the absence of both the President and the Vice-President any member of Committee duly appointed by the Meeting shall preside as Chairman. All questions before such meetings shall be decided, unless otherwise provided, by a majority of Members present and voting. The Chairman shall have a casting as well as a deliberative vote. At all meetings of the Choral voting may be by ballot or otherwise as the meeting may determine.

Amalgamation

31. Should it appear expedient or advisable that the Choral amalgamate with a Society having as a main object the encouragement and advancement of music by performance or otherwise, it shall be in the power of the Committee to require the General Secretary to call a Special Meeting of the Choral for the purpose of considering the proposed amalgamation. On a resolution to amalgamate being carried by a majority of not less than three-fourths of the Members present (provided said majority comprises at least one-half of the Members of the Roll) the Choral shall amalgamate with such Society at the sight of the Committee and on such terms as the Meeting may appoint. Notice of such Meeting must be despatched by the General Secretary to Members not less than two weeks before the date of the Meeting.

Winding Up

32. Should it appear that, from whatever cause, the work of the Choral cannot be carried on, it shall be in the power of the Committee, or of not less than one-third of the Members on the Roll, by requisition signed by them, to require the General Secretary to call a Special Meeting of the Choral for the purpose of considering its position, and, if thought proper, of having it wound up. Notice of such Meeting must be despatched by the General Secretary to Members not less than two weeks before the date of the Meeting. On a resolution to wind up being carried by a majority of not less than three-fourths of the Members present (provided said majority comprises at least one-half of the Members on the Roll) the Choral shall be wound up at the sight of the Committee or by a Liquidator to be appointed at the said Meeting. The Committee or Liquidator shall then realise the assets of the Choral, and pay or provide for its debts and obligations, including the expenses of winding up, and shall pay and apply whatever balance of assets may remain in such manner as may be directed by said Meeting, but always provided that the balance of assets be paid and applied to a body or bodies engaged in the practice and/or performance of music or such other pursuits for the extension of knowledge and learning as may be directed by the said Meeting. Failing any such direction, the balance shall be applied by the Committee or Liquidator in their discretion in any way which may tend to the advancement of music or musical education in Dundee, and that either by administering the same themselves, or by handing over the same to any body or bodies having for its or their object, either wholly or partially, the teaching or encouragement of music by performance, publication or otherwise; but the said Meeting shall not be entitled to direct the Committee or Liquidator to divide or apportion the said balance, or any part thereof, among the Members or Friends of the Choral, or any of them, nor shall it be in the discretion of the Committee or Liquidator in any event to do so.

Alteration Of Rules

33. The foregoing Rules may be added to or altered from time to time on a resolution being carried by a majority of not less than two-thirds of the Members present and voting at the Annual General Meeting of the Choral or at a special meeting called for that purpose. The proposed additions or alterations shall have been intimated previously in writing to the Members, which notice must be despatched by the General Secretary not less than two weeks before the date of the Meeting, or intimated and read to the Members at the meeting for practice immediately preceding the Annual General Meeting or Special Meeting.

Amended and Agreed at AGM 2000.

Dundee Choral Union   |   General Secretary : Mrs Kay Simpson, 12 Smithy Road, Balmullo, St Andrews, Fife, KY16 0BG   |   Telephone : 01334 870277
© Dundee Choral Union 2009-2017   |   Scottish Charity No SCO-17048
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